Business travel helps you cultivate excellent working relationships with your clients, vendors, and other stakeholders. Conferences, exhibitions, and workshops are also excellent for networking with like-minded people in your field.
There are so many variables involved in planning a successful trip, some of which are beyond your control. However, we believe the tips we will share with you below will help you make your business trips successful.
Here are the 8 important tips to consider before the actual date of your next trip.
1. Plan Your Travels in Advance
The day you miss a plane, you’ll never want to arrive at an airport late again. You can save yourself huge disappointments by finalizing your travel plans ahead of the scheduled dates.
Planning gives you flexibility with your business trip plans. You will have enough time to research alternatives that help you balance cost and convenience. For example, if attending a conference, book hotels close to the business event venue beforehand. It’ll save you the expenses and inefficiencies of moving from the event to your hotel.
You’ll also take advantage of lower prices before the demand for amenities like accommodation increases. Moreover, tickets to such events usually offer early bird special discounts, which is a good cost-saving measure.
2. Confirm all Your Reservations Ahead of Schedule
When you confirm your reservations ahead of schedule, you’ll avoid last-minute inconveniences that may occur while making the travel arrangements. For example, if you use the services of a travel agent to plan your business trips, confirm that your agent reserved your ticket and paid for it.
It’ll save you the surprise of finding it out when you’re at the airport with your luggage ready. You also don’t want to find yourself in a hotel reservation mix. Such errors are very unforgiving and can mess up the rest of your business trip.
Make it a habit of confirming all your reservations a week before your travel date. Seven days or more is enough time to take corrective measures for such errors. For example, you can change your flight options from connecting flights to a direct flight to your destination.
Also, confirm your flight and hotel reservations 48 hours before the day of travel for the sake of your peace of mind.
3. Pack Efficiently
A business trip is not a family vacation where you must drag huge luggage. You’ll be mostly in meetings or conferences with hardly any time to rest. Therefore, the tools you need for your business meetings should be at the top of your packing list.
Ensures you have packed essentials like:
Any requirements specified for the business event
In the spirit of traveling light, choose versatile clothing options for your trip. Don’t forget to check the latest weather updates in your travel destination. For example, Warm weather fits perfectly into your light traveling plan.
4. Prepare Your Business Travel Documents
We’ve heard stories of airport cab drivers who had to rush to people’s homes because they forgot their travel documents. It happens when you fail to plan. To be safe, don’t assume your passport is where you left it the last time you traveled.
Confirm several weeks that it is still there and has not expired. If it has expired, you’ll have enough time to renew it. Also, research whether the country you will be traveling to requires additional documents like a visa. If they do, contact the respective embassies to process it on time.
On the other hand, ensure you have printed out your travel documents -- air tickets, boarding passes, booking confirmation receipts, and gate passes. Ensure you carry both hard copies and soft copies for when you need to retrieve them.
Finally, remember to pack all your travel documents safely in your luggage. Secure them in your backpack or handbag as you will always have them close to you.
5. Familiarize Yourself with the Destination and Trip Activities
Going into a new territory is like attending an interview. You’ll prepare better when you research and learn more about the place, the people you will be meeting, and other things you ought to meet.
Familiarize yourself with the local customs, traditions, norms, and etiquette to develop relationships with your international clients or networks effectively.
Also, research the various event activities you will perform if you will attend a conference, seminar, or workshop. Focus your research on the theme and issues that will be discussed during the event. Participate in these events so that people know who you are and what you do before you leave.
6. Manage Your Time and Productivity
You should aim to derive maximum value from all your business travels. You’ll do this by managing your time effectively so that you can accomplish all your objectives for the trip.
To ensure maximum productivity, always have pre-planned goals for your trip. You will use these objectives to plan your trip schedule, appointments, and to-do list.
For example, have a target number of client or vendor meetings you want to have during the trip. Then, make appointments and get confirmations in advance for these meetings.
If traveling to a different country, adjust to your destination’s time zone 48 hours before the trip. It will help you adapt to the new timezone quickly.
7. Take Advantage of Trips to Get More Done
You can also maximize your productivity by getting more done during the trip. For example, booking a first-class seat if you hope to work on unfinished projects during the entire flight.
Choose airlines that are more suited for business travel. For example, Delta Airlines offers amenities like wifi, space, comfortable seats, and privacy that allow you to work while traveling. The trick is to plan all the projects you want to complete during the trip.
Hint: focus on light projects that don’t require high concentration levels.
8. Stay Safe and Secure
Your safety is essential, especially when traveling to a foreign country. Register with your country’s embassy or consulate to receive relevant safety updates in the destination country. It is a simple process that you can do online.
Also, research safety tips and measures to follow when in the country of visit. Find out the spots to avoid and those to stick around. Be cautious of your belongings. Since you already parked light, you won’t have to keep an eye on bulky luggage.
Moreover, book hotels that have better safety ratings. Avoid hotels where customers have complained of losing their luggage in the past.
Avoid the Hassles of Planning Your Next
As a busy business owner, you may not have the time needed to plan your trip. However, that’s not an excuse to find yourself at the airport without a passport. Let us help you plan your next trip.